Providing education and training to Plymouth, Devon, Cornwall and the wider community
Tel: 01752 305300
Whilst City College Plymouth makes every effort to ensure that information on this website is accurate, it will not be held responsible for any warranty or representation, expressed or implied about its accuracy, completeness or appropriateness for a particular purpose. Thus you assume full responsibility for using the information at this website, and you understand and agree that neither City College Plymouth nor any of its employees, servants or agents is responsible or liable for any claim, loss or damage resulting from its use.
Unless otherwise noted, all materials on this site (including without limitation any software and all text, HTML markup, graphics and graphic elements) are copyright of City College Plymouth.
All materials appearing on the City College Plymouth online website or related file servers may not be reproduced or stored in any retrieval system without prior written permission of the College, except for attributed non-commercial educational purposes. Material available through this site may not be used for any commercial purposes without the express prior written permission of the copyright holder.
Please see our Equality and Diversity page for full details.
1. Use of Your Personal Information
Websites at City College Plymouth do not automatically store or capture personal information, other than logging the user's IP address and session information such as the duration of the visit and the type of browser used. This is automatically recognised by the Webserver and is only used for system administration and to provide statistics which the Colleges use to evaluate the use of its sites. Interactive forms are used on the website to collect and process only the minimum information that is required in connection with the following purposes:-
2. Data Security
The College has in place appropriate internal security procedures to restrict access to sites, and prevent unlawful or accidental disclosure, loss or destruction. All data files upon this site are protected by log-ins and passwords. Please ensure that you also safeguard your own personal information and ensure that you do not share or disclose passwords with others.
3. European Economic Area
Information posted upon a website is likely, due to the nature of the web, to be transferred outside of the European Economic Area.
4. The College as an Internet Service Provider
There are links within these sites to other websites. These other websites are not covered by this privacy statement.
Dated: 10 March 2005
The College is currently deciding upon the best way to provide you with clear information about cookies, and to give you the right choices about using our website. The College has 12 months to comply with the new rules. Further information will be available in due course.
Dated: 2 June 2011
Summary of Terms
Website: software running on a College computer that delivers information to Internet users using http protocols.
IP address: the machine address that is allocated to a computer connected to the Internet.
Browser: client software used to access information from websites on the Internet. Examples include Netscape Navigator and MS Internet Explorer. Cookies: data stored on a client's computer by the web server.
The College will process personal information about our students in accordance with the Data Protection Act 1998. By completing and signing the Learning Agreement Form you consent to your personal data being used by the College for educational and administrative purposes, including:
Your photograph and personal details will be used by the College on identity cards. Such details will be used for security of yourself, the College, its staff, students and other third parties, and to assist in student identification, disciplinary proceedings, processing of examination requirements and to enable you to benefit from College services and promotions.
In order to improve our methods of communicating with you and to support your learning at City College Plymouth, we use a system called Blackboard Connecttxt®. This is a simple text management system, supported by an external company but managed by City College Plymouth. The system is used to communicate with you using your mobile phone regarding reminders, information about classes and transport, and absence management etc.
The College also needs to process what is known as “sensitive data”, which may include information about your ethnic origin, religion, physical/mental health, sexual orientation and criminal convictions. Such information is needed to assist our Equality and Diversity Policy, for the safeguarding of young and vulnerable people, and to provide learning support/aids, or secure funding of educational support. By signing the Learning Agreement Form you agree that the College may process sensitive data about you.
Declaration of Disability
If you declare to the College that you have a disability/learning support need the information will be used by the College to identify and provide appropriate learning and educational support. The information will be shared with the College’s academic, administrative and support staff to enable this objective to be met. The Learning Agreement Form seeks your consent to enable such disclosure to be made. Should you have any concerns, or wish to approve a limited form of disclosure to College staff, please speak with your course tutor, or call Learning Support on 01752 305885.
Personal information may by necessity be disclosed to: appropriate members of College staff; the Department for Education; the Department for Work and Pensions; the Department for Business, Innovation and Skills; the Office for Standards in Education; the Skills Funding Agency, the National Apprenticeship Service and the Education Funding Agency; the Data Service; auditors; employers; sponsors; parents; universities; Careers South West Limited; local authorities, Child Support Agencies and such other bodies as may be required. We may provide your enrolment, attendance and performance information to local education authorities or student loan companies. The College may be required to disclose personal information to the police or law courts for the purposes of prevention of crime, court proceedings, or to protect your vital interest (life or death). The College retains records after a student has left the College for the purposes of auditing, legal and statutory duties, and so that we can provide references upon request. For further information please contact the College Data Protection Officer on 01752 305735.
If you are aged under 18 at the point of enrolment, the College will provide a designated parental contact with information concerning your attendance, behaviour, progress and achievement throughout the academic year. You are asked to provide details of the designated parental contact on the Learning Agreement Form. You must inform the College if there is any change in this designated contact. Should you have any concerns about the College maintaining parental contact you must speak with your Personal Tutor.
This activity is part-financed by the European Union through the European Social Fund (ESF). ESF supports activities to extend employment opportunities and develop a skilled workforce.
Skills Funding Agency
The personal information you provide is passed to the Chief Executive of Skills Funding (“the Agency”) and, when needed, the Department for Education, including the Education Funding Agency to meet legal responsibilities under the Apprenticeships, Skills, Children and Learning Act 2009, and for the Agency’s Learning Records Service (LRS) to create and maintain a unique learner number (ULN). The information you provide may be shared with other organisations for education or training and research. Further information about use of and access to your personal data, and details of other organisations are available at:
Learning Records Service
Some of the information you supply will be used by the Skills Funding Agency to fulfil its statutory functions, issue/verify your Unique Learner Number (ULN) and update/check your Personal Learning Record. Further details of how your information is processed and shared can be found at: www.learningrecordsservice.org.uk/privacynotice.
The information you provide will be passed to the Learning and Skills Council (the LSC). The LSC is responsible for funding, planning and encouraging education and training for young people and adults in England, and is registered under the Data Protection Act 1998. The information you provide will be shared with other organisations for the purpose of administration, careers and other guidance, and statistical and research purposes. Other organisations with which we will share information include, the Department for Children, Schools and Families, the Department for Business, Innovation and Skills, Careers South West Ltd, Local Authorities, Higher Education Statistics Agency, Higher Education Funding Council for England, educational institutions and organisations performing research and statistical work on behalf of the LSC or its partners. The LSC also administers the learner registration service (LRS) which will use your information to create and maintain a unique learner number (ULN). The LSC is also a co-financing organisation and uses European Social Funds from the European Union to directly or indirectly part-finance learning activities, helping develop employment by promoting employability, business spirit and equal opportunities, and investing in human resources. Further information about partner organisations and the ULN and what they do, may be found at www.lsc.gov.uk/providers/Data/help/dataprotection.
At no time will your personal information be passed to organisations for marketing or sales purposes. From time-to-time students are approached to take part in surveys by mail and phone, which are aimed at enabling the LSC and its partners to monitor performance, improve quality and plan future provision.
The data you supply will be passed to Managing Information Across Partners (MIAP) service for the purpose of allocating you a Unique Learner Number (ULN) and creation of your Personal Learning Record. The ULN is used to enable collection and sharing of data within the education sector. The Personal Learning Record will be a lifelong record of your learning and qualifications, which will be accessible to you, organisations linked to your education and training and any other organisations you choose. For further details of how your data is shared and used by MIAP and how to change who has access to your record, please see the MIAP website at www.miap.gov.uk.