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Legal Statements

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City College Plymouth Legal Statements

Disclaimer

Whilst City College Plymouth makes every effort to ensure that information on this website is accurate, it will not be held responsible for any warranty or representation, expressed or implied about its accuracy, completeness or appropriateness for a particular purpose. Thus you assume full responsibility for using the information at this website, and you understand and agree that neither City College Plymouth nor any of its employees, servants or agents is responsible or liable for any claim, loss or damage resulting from its use.

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Copyright Notice

Unless otherwise noted, all materials on this site (including without limitation any software and all text, HTML markup, graphics and graphic elements) are copyright of City College Plymouth.

All materials appearing on the City College Plymouth online website or related file servers may not be reproduced or stored in any retrieval system without prior written permission of the College, except for attributed non-commercial educational purposes. Material available through this site may not be used for any commercial purposes without the express prior written permission of the copyright holder.

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City College Plymouth Equality Statement

Please see our Equality and Diversity page for full details.

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Privacy Statement

1. Use of Your Personal Information
Websites at City College Plymouth do not automatically store or capture personal information, other than logging the user's IP address and session information such as the duration of the visit and the type of browser used. This is automatically recognised by the Webserver and is only used for system administration and to provide statistics which the Colleges use to evaluate the use of its sites. Interactive forms are used on the website to collect and process only the minimum information that is required in connection with the following purposes:-

  • health, welfare, safety and security;
  • legal and statutory duties and responsibilities;
  • monitoring of your educational development/progress;
  • funding and auditing and administration;
  • processing applications, enrolments and course fees;
  • the use of College facilities;
  • delivery of commercial and associated services;
  • to monitor and comply with our Equal Opportunities and Disability Policies, and discrimination legislation;
  • to review the provision and quality of our service and estate;
  • to review and amend the websites in accordance with your interests; and
  • to assist the College in identifying and communicating to you further products and services offered by ourselves and other commercial .

Companies/educational establishments, which may be of interest to you. Information may by necessity be disclosed to appropriate members of College Staff, OFSTED, the Learning & Skills Council, auditors, employers, sponsors and parents, Connexions Advice Service, legal advisers and such other bodies and educational establishments/ commercial organisations as may be required by statute or with your consent. We will retain records for the purposes of auditing, legal and statutory duties, and so that we can provide references upon request. Records will be retained in accordance with legal requirements and the purpose for which it was collected. We do not use cookies for collecting user information from the site.

2. Data Security
The College has in place appropriate internal security procedures to restrict access to sites, and prevent unlawful or accidental disclosure, loss or destruction. All data files upon this site are protected by log-ins and passwords. Please ensure that you also safeguard your own personal information and ensure that you do not share or disclose passwords with others.

3. European Economic Area
Information posted upon a website is likely, due to the nature of the web, to be transferred outside of the European Economic Area.

4. The College as an Internet Service Provider
The College as an Internet Service Provider is not responsible for the privacy statements, or lack of, for all the websites it hosts. This privacy policy covers all City College Plymouth websites including, but not limited to:
www.cityplym.ac.uk
www.pcfe.ac.uk
www.pcfeonline.co.uk
corporatetrainingservices.pcfe.ac.uk
www.plymouthinternationalcollege.co.uk
www.pcfe-crp.co.uk.

There are links within these sites to other websites. These other websites are not covered by this privacy statement.

Dated: 10 March 2005

The Regulations that cover direct marketing by electronic means, and the use of cookies have changed. The European Directive on which the Regulations are based has been revised. As a result the existing Regulations in the UK have been amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011. The new rules require in most cases that websites wanting to use cookies inform individuals about how they are used and obtain consent.

The College is currently deciding upon the best way to provide you with clear information about cookies, and to give you the right choices about using our website. The College has 12 months to comply with the new rules. Further information will be available in due course.

Dated: 2 June 2011

Summary of Terms

Website: software running on a College computer that delivers information to Internet users using http protocols.

IP address: the machine address that is allocated to a computer connected to the Internet.

Browser: client software used to access information from websites on the Internet. Examples include Netscape Navigator and MS Internet Explorer. Cookies: data stored on a client's computer by the web server.
Cookies: data stored on a client's computer by the web server.

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Data Protection Act 1998 (2010/11)

The College will process personal information about our students in accordance with the Data Protection Act 1998. By completing and signing the Learning Agreement Form you consent to your personal data being used by the College for such purposes as:

  • your education, including progression and assessment of quality of delivery;
  • reporting of student progress and absenteeism and qualification outcome to employers/sponsors/parents as appropriate and reporting for Education Maintenance Allowance or the Adult Learning Grant purposes;
  • pastoral support and ancillary careers advice including provision of information to Connexions;
  • safeguarding your safety, welfare and health; including use of CCTV upon College premises;
  • detection and identification of inappropriate behaviour that may lead to disciplinary action;
  • legal and statutory duties and responsibilities;
  • funding and auditing;
  • on occasions, to assist the College in identifying further products and services offered by ourselves and collaborating educational establishments, which may be of interest to you.

On occasions the College will need to process what is known as “sensitive data”, which may include information about ethnic origin, religion, physical/mental health and criminal convictions. Such information is needed to assist our Equal Opportunities and Disability Policy, for the safeguarding of young people, and to provide learning support/aids, or secure funding of educational support.

Your photograph and personal details will be used by the College on identity cards. Such details will be used for security of yourself, the College, its staff, students and other third parties, and to assist in student identification, disciplinary proceedings,  processing of examination requirements and to enable you to benefit from College services and promotions.

Disclosure

Personal information may by necessity be disclosed to; appropriate members of College staff; the Department for Education; the Department for Business, Innovation and Skills; the Office for Standards in Education; the Adult Learning Inspectorate; the Skills Funding Agency, the National Apprenticeship Service and the Young People’s Learning Agency; auditors; employers; sponsors; parents; universities; the Connexions advice service; local authorities, Child Support Agency and such other bodies as may be required . We may provide your enrolment, attendance and performance information to local authorities or student loan companies. The College may be required to disclose personal information to the Police or law courts for the purposes of prevention of crime, court proceedings, or to protect your vital interest (life or death). The College retains records after a student has left the College for the purposes of auditing, legal and statutory duties, and so that we can provide references upon request. For further information please contact the College Data Protection Officer on 01752 305735.

Parental Contact

If you are aged under 18 at the point of enrolment, the College will provide a designated parental contact with information concerning your attendance, behaviour, progress and achievement throughout the academic year. You are asked to provide the designated parental contact on the Learning Agreement Form. You must inform the College if there is any change in this designated contact. Should you have any concerns about the College maintaining parental contact you must speak with your personal tutor.

ESF

The College is also a co-financing organisation and uses European Social Funds (ESF) from the European Union to directly or indirectly part-finance learning activities. As a result of such funding we are required to collect and disclose to ESF personal information.

Skills Funding Agency

The personal information you provide is passed to the Chief Executive of the Skills Funding Agency and, where required, the Young People’s Learning Agency for England (YPLA) to enable those organisations to fulfil their statutory obligations, principally under the Apprenticeships, Skills, Children and Learning Act 2009. Both organisations are registered as data controllers with the UK Information Commissioner’s Office. The Skills Funding Agency funds adult further education and skills training, including Apprenticeships, in England. The YPLA is responsible for arranging the provision of funding for the education and training of young people in England. The Skills Funding Agency processes learner data on behalf of the YPLA.

The information you provide may be shared with other organisations for purposes of administration, the provision of career and other guidance and statistical and research purposes, relating to education or training. Other organisations include the Department for Education, the Department for Business, Innovation and Skills, local authorities, Connexions, Higher Education Statistics Agency, Higher Education Funding Council for England, educational institutions and organisations performing research and statistical work on behalf of the Skills Funding Agency, the YPLA, or partners of those organisations.

The Skills Funding Agency also administers the learner registration service (LRS) which uses your learner information to create and maintain a unique learner number (ULN).

Further information about use of and access to your information is available at: Skills Funding Agency: http://skillsfundingagency.bis.gov.uk/foi.htm

YPLA: http://www.ypla.gov.uk/foi.htm

At no time will your personal information be passed to organisations for marketing or sales purposes. The YPLA, the Chief Executive of the Skills Funding Agency and their partners may wish to contact you from time-to-time in respect of surveys and research to monitor performance, improve quality and plan future provision and to inform you about courses, or learning opportunities relevant to you.

MIAP (and its successor Learner Records Service)

The data you supply will be used by the Skills Funding Agency to issue you with a Unique Learner Number (ULN) and share information about your learning.  Further details of how your data is processed and shared can be found at www.miap.gov.uk.

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Learning and Skills Council - Data Protection Act 1998

The information you provide will be passed to the Learning and Skills Council (the LSC). The LSC is responsible for funding, planning and encouraging education and training for young people and adults in England, and is registered under the Data Protection Act 1998. The information you provide will be shared with other organisations for the purpose of administration, careers and other guidance, and statistical and research purposes. Other organisations with which we will share information include, the Department for Children, Schools and Families, the Department for Business, Innovation and Skills, Careers South West Ltd, Local Authorities, Higher Education Statistics Agency, Higher Education Funding Council for England, educational institutions and organisations performing research and statistical work on behalf of the LSC or its partners. The LSC also administers the learner registration service (LRS) which will use your information to create and maintain a unique learner number (ULN). The LSC is also a co-financing organisation and uses European Social Funds from the European Union to directly or indirectly part-finance learning activities, helping develop employment by promoting employability, business spirit and equal opportunities, and investing in human resources. Further information about partner organisations and the ULN and what they do, may be found at www.lsc.gov.uk/providers/Data/help/dataprotection.

At no time will your personal information be passed to organisations for marketing or sales purposes. From time-to-time students are approached to take part in surveys by mail and phone, which are aimed at enabling the LSC and its partners to monitor performance, improve quality and plan future provision.

MIAP

The data you supply will be passed to Managing Information Across Partners (MIAP) service for the purpose of allocating you a Unique Learner Number (ULN) and creation of your Personal Learning Record. The ULN is used to enable collection and sharing of data within the education sector. The Personal Learning Record will be a lifelong record of your learning and qualifications, which will be accessible to you, organisations linked to your education and training and any other organisations you choose. For further details of how your data is shared and used by MIAP and how to change who has access to your record, please see the MIAP website at www.miap.gov.uk.

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