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Bid Coordinator apprentice

Overview Details Apply

Number of vacancies:

Company name:
Ventro Ltd

Company location:

Salary per week:



Ventro Ltd are currently looking for a Bid Coordinator to join our team. This role is primarily focused on tender administration and reviewing/proofreading bids to ensure a quality submission.

This role will be based at Ventro’s head office in Estover, Plymouth working within the Bid Team and involves co-ordinating administrative activity vital to a successful bid. A bid coordinator role is a critical bid-related function, and a good, confident coordinator is a highly valued member of our bid team.

Public Sector bodies typically use online portals to publish their tenders. A Bid Co-ordinator monitors these portals, downloads tender documents and manages communications between Ventro and the prospective client. This could include asking any clarification questions (CQs) and responding to mandatory questions (such as requests for policies).

A Bid Co-ordinator also attends market engagement sessions and review meetings to take minutes and update action logs.

The key function of this role is to project manage the smooth running of the bid process from the first identification of a bidding opportunity through to submission. It is a support position to the Bid relevant Writer/Manager and bid team generally. A bid coordinator role, while administrative in nature, is often an interim post to gain experience before moving to a bid writer role.

This role requires the highest levels of attention to detail and an ability to work under pressure and to demanding deadlines.

  • Respond to pre-qualification questionnaires
  • Register on and manage the customer tender portals
  • Communicate tender queries and respond to tender clarifications throughout the bid process. Ensure that clarification questions are posted in good time and responses are communicated to the relevant persons
  • Liaise with the Sales Team to arrange site visits
  • Conduct Bid/No Bid checks and follow up actions
  • On identification of a ‘go’ bid, in discussion with the Bid Writer/Manager, organise the setup of a bid kick-off meeting and provide summaries/Kick Off slides of tender documentation
  • Set up, populate, update and publish a bid tracker to ensure the bid team are aware of the schedule
  • Follow up with the Bid Writers and SMEs – prompting with updates where timelines are lagging
  • Coordinate all the bid related activities with the entire bid team from kick off to bid delivery
  • Collate requested information to support the Bid Team and relevant Sales Consultant


  • Customer Service Practitioner Level 2
  • Functional skills if required

This is a brand new, bespoke apprenticeship to City College Plymouth. Your core apprenticeship will be based on customer service, with additional business administration assessments to concrete the purpose of your role and learning. All training will be provided by City College Plymouth in collaboration with the employer throughout the 15-18 month apprenticeship. For this apprenticeship you will only have to attend College for the induction sessions and any relevant exams, otherwise all of your learning and assessments will be carried out at the workplace.

Qualities and skills:

Desired skills

  • The ability to work in a team but also able to use own initiative when needed
  • Good communicator – ability to ask for help when needed

Personal qualities

  • Personable nature
  • Attention to detail
  • Good timekeeper

Desired qualifications

None required.


For the right person, future progression onto higher level apprenticeships may be available.

Other info:

Things to consider

You will be office based and will involve being on the phone.