Terms & Conditions of Enrolment

Definitions

Agreement means these terms and conditions, the learning agreement form, the Fee Policy, and the Rules.

Ancillary Course Costs means the costs payable (if any) to the College by the Student to cover the cost of providing particular Course materials which are not otherwise included within the Fees.

College means City College Plymouth at Kings Road, Devonport, Plymouth, Devon, PL1 5QG or any of its College centres, collaborators or subsidiaries which may be set up from time to time or successors in title.

Course means the course or programme of study to be undertaken by the Student as identified on the applicable enrolment form.

Fees means all fees owing to the College pursuant to this Agreement including without limit all tuition, course material charges, examination and registration fees.

Fee Policy means the policy of the College with regard to Fees set down by the College from time to time.

Intellectual Property Rights means all patents, copyright, design rights, registered designs, trademarks, know-how, database rights, confidential formulae and any other intellectual property rights.

Rules means the Instrument and Articles of Governance, the Student Guide, and any other rules, policies, procedures and/or regulations set down by the College from time to time.

Sponsor means any employer and/or third party who has agreed with the Student and/or the College to pay the Fees (or part of them).

Student means the person whose application for enrolment on the Course is accepted by the College.

Downloads

1. The Basis of these Conditions

The conditions set out below together with the Rules, and applicable learning agreement form (online or paper), form the entire agreement between the College and the Student in respect of the Course and its provision. Copies of such documentation are available upon request from the College by contacting 01752 305300.

Any descriptive material including but not limited to information contained in the College’s brochures and/or prospectuses, advertising material or elsewhere shall not form part of the agreement and shall be treated as approximate and for guidance only unless specifically stated otherwise.

2. Core Obligations of the College and Student

2.1 Payment of Fees and Ancillary Course Costs

2.1.1 All Fees are subject to the College Fee Policy and shall be payable in full and in advance and no later than the start of the Course, although the College may at its discretion agree with the Student to accept payment by a specified number of instalments. The Fees shall be charged at the College’s prevailing rate subject to any concessions agreed by the College and available to the Student. The Student shall be responsible for the payment of the Fees even if a Sponsor has agreed to pay the Fees. It is the responsibility of the Student to ensure (where applicable) that the Sponsor pays the Fees. For the avoidance of doubt, in the event that a Sponsor fails to pay the fees as may be agreed between the Sponsor and the Student, the Student will remain solely responsible for payment. Payment by instalments does not limit the Student’s liability for payment of the total Fees due.
2.1.2 Upon the request of the College, the Ancillary Course Costs shall be payable in full and in advance no later than the start date of the Course to the College. The Ancillary Course Costs shall be charged at the College’s prevailing rate. The Student shall be responsible for the payment of the Ancillary Course Costs even if a Sponsor has agreed to the pay the Ancillary Course Costs. It is the responsibility of the Student to ensure (where applicable) that the Sponsor pays the Ancillary Course Costs. For the avoidance of doubt, in the event that a Sponsor fails to pay the Ancillary Course Costs as may be agreed between the Sponsor and the Student, the Student will remain responsible solely for the payment.
2.1.3 The Student accepts that, if he/she is in debt to the College for any reason, including without limit non-payment of any Fees (in whole or part) and/or the Ancillary Course Costs, the College may (at its discretion) take one or more of the following actions:
2.1.3.1 forthwith on notice suspend and/or exclude the Student from the Course;
2.1.3.2 withhold assessment results or awards/certificates;
2.1.3.3 refuse to register the Student for any applicable award and/or refuse to register the Student for any Course examination.
2.1.3.4 undertake appropriate recovery and/or legal action for recovery of such Fees and Ancillary Course Costs and the Student will be responsible for all costs and expenses incurred by the College and/or by a third party acting on behalf of the College in such action including without limit:
2.1.3.4.1 the reasonable legal costs and expenses;
2.1.3.4.2 the administration costs and expenses; and
2.1.3.4.3 the collection costs incurred by the College and/or a third party collection agency.
2.1.4 The College reserves the right not to accept applications or enrolments from individuals or sponsors where Fees or other costs from previous courses remain outstanding until such time as all outstanding Fees or other outstanding costs are paid.
2.1.5 If the Student fails to make any payment due to the College under this Agreement by the due date for payment, then the College may charge the Student interest on the overdue amount at the rate of 4% per annum above Bank of England’s base rate from time to time. Such interest shall accrue on a daily basis from the due date until the date of actual payment of the overdue amount, whether before or after judgment. The Student shall pay the interest immediately on demand by the College.

2.2 Refund of Fees

2.2.1 In accordance with the Fee Policy the full Fee is payable even if the Student decides not to complete the Course. Fee refunds or waivers may only be approved if the College has cancelled a course set out in clauses 2.2.3 and 2.2.4 below.
2.2.2 If the Student wishes to withdraw from a Course prior to its commencement, and he or she informs the College in writing or by e-mail prior to the Course start date a refund may be given, less a £10.00 administrative fee.
2.2.3 The Student shall be entitled to a full refund of any Fees paid save for the Ancillary Course Costs, if a Course fails to run for whatever reason or is cancelled within six weeks of its commencement (or in the case of a short programme of study, within one week of its commencement) and provided that the Student is not offered in either event a course which the College (acting reasonably at all times) deems to be a suitable alternative. For the purpose of this clause ‘a short programme of study’ shall mean a Course which lasts for no more than four weeks per academic year.
2.2.4 Where a Course is cancelled in circumstances which fall outside those mentioned above in clause 2.2.3 and no suitable alternative course is offered pursuant to clause 2.2.3, the College will refund to the Student or the Sponsor as appropriate such proportion of the Fees paid as the College deems reasonable. For the avoidance of doubt, no refund will be payable in respect to the Ancillary Course Costs.
2.2.5 Fees and/or the Ancillary Course Costs will not be refunded where a Student is excluded and/or suspended from the College: as a consequence of the Student’s unreasonable behaviour; and/or as a consequence of the Student failing to comply with this Agreement.
2.2.6 This clause 2.2.6 applies if and only if the Student enters into Agreement with the College as a consumer; that is as an individual acting wholly or mainly outside the Student’s trade, business, craft or profession and where the Agreement is a distance contract or off-premises contract within the meaning of the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013.
2.2.6.1 Subject to clause 2.2.6.2 the Student may cancel the Agreement within 14 days without giving reason. The cancellation period will expire 14 days after the day on which the Agreement was entered into.
2.2.6.2 If the Student requests the College to begin performance of the Agreement during the cancellation period then if the Agreement is partially performed at the time of cancellation the Student must pay to the College an amount proportionate to what has been performed until the Student communicated to the College the cancellation of the Agreement (in comparison with the full coverage of the Agreement) and the College may deduct such amount from any refund due to the Student in accordance with this clause 2.2.6.
2.2.6.3 To exercise the right to cancel as set out in clause 2.2.6.1 the Student must inform the College by means of a clear statement setting out the decision by way of post fax or e-mail. The Student may use a model cancellation form which the College will make available to the Student, but it is not obligatory. To meet the cancellation deadline it is sufficient for the Student to send his or her communication concerning the exercise of the right to cancel before the cancellation period has expired.
2.2.6.4 If the Student cancels the Agreement on the basis described in this clause 2.2.6 the Student will receive a full refund of any amount the Student paid to the College in respect of the Agreement except as otherwise specified in this clause 2.2.6.
2.2.6.5 The College will refund money using the same method used to make the payment unless the Student has expressly agreed otherwise. The College will process the refund due to the Student as a result of a cancellation on the basis described in this clause 2.2.6.5 without undue delay and in any case within the period of 14 days after the day on which the College is informed of the cancellation.
2.2.7 A refund may be considered for those students who may for reasons, such as poor mental health, be unable to attend or complete the Course. Alternatively, the College may utilise the ‘Fit to Study’ process which enables the student to defer their studies. Please refer to the College’s Fit to Study process for more details.

2.3 Limitation of Liability

2.3.1 In any instance where the College makes a refund as described in clause 2.2 above, the College shall be released from any responsibility to the Student or Sponsor for failure to provide or complete the provision of a Course, and from any related costs, damages, losses or expenses or demands which may arise either directly or indirectly.
2.3.2 The Student’s attention is in particular drawn to the following:
Notwithstanding clause 2.3.1 and save for death or personal injury, the College’s total liability to the Student and/or the Sponsor under this agreement shall not in any event exceed the Fees paid by the Student and/or Sponsor in respect of the particular Course.
2.3.3 The College shall not be liable and expressly excludes responsibility for any loss, cost, expense or damage suffered by the Student as a result of:
2.3.3.1 any loss, theft, misuse or damage to property, including without limit any motor vehicle, cycle, equipment or such other personal belongings of the Student whilst such property is on the College premises;
2.3.3.2 any loss, expense or damage of any nature suffered by a Student as a consequence of any data processing undertaken by the Student or any other third party using any computer equipment belonging to the College;
2.3.3.3 any loss, expense or damage in respect of any course materials or information provided by any third party other than the College;
2.3.3.4 (subject to applicable laws) any death or personal injury suffered by the Student unless caused by the College’s proven negligence or breach of statutory duty.
2.3.4 The College does not accept responsibility and expressly excludes liability to the fullest extent permitted in law for any indirect or consequential loss or damage (including without limit loss of profit, loss of earnings, loss of opportunity, living expenses) howsoever arising, suffered by the Student as a result of any breach by the College of this Agreement or any other act or omission of the College or its employees or agents.
2.3.5 For the avoidance of doubt, the College gives no warranty, guarantee or representation as to the accuracy and/or completeness of any advert and/or literature relating to the College and/or Course (including without limit the Course cost content, structure or format).

3. Rights and Obligations of the Student

3.1 Students shall meet and comply with the requirements and/or standards set out in this Agreement, including without limit the requirements and/or standards relating to conduct, attendance and the submission of course work. The College reserves the right to suspend and/or exclude (at its discretion) any Student failing to meet such standards and/or requirements.
3.2 Students will be expected to take or work towards GCSE 4 – 9 (A* – C) in English and/or maths as part of their Course if they have not already achieved this with the aim of achieving the qualifications by age 19. As a result of funding requirements the College reserves the right to exclude any Student from the Course should they fail to attend English or maths classes.
3.2.1 Students who have special educational needs within an Education, Health & Care Plan may be exempt from taking English and maths qualifications. Please contact the Learning Support team for further information.
3.3 In addition, Students are required to:
3.3.1 comply with all reasonable requests of College officers, staff and authorised contractors or agents;
3.3.2 comply with the conditions of use of College’s identity cards details of which are set out in the Rules;
3.3.3 behave in a manner which does not cause injury or damage to other persons, in particular to the property of the College, its staff, students or visitors and does not impede or prevent the provision of the Course or any other course or programmes of study or otherwise harm the standing and reputation of the College;
3.3.4 comply with such special requirements for a Course as may be imposed by law, accrediting or professional bodies or other applicable third parties. For clarification such specialised requirements may include criminal checks, health/medical checks or other conditions of conduct
3.3.5 comply with the College’s computer use and associated IT policies.
3.4 By signing the Agreement the Student confirms that they have no unspent criminal convictions (excluding motoring offences). If this is not the case the Student must notify the College prior to enrolment so that the College can consider whether such convictions are compatible with enrolment at the College, and in particular with a place on the Course. For some Courses, Students may be required to disclose unspent convictions (violence, sexual offences and supply/dealing drugs). If the Student commits an offence whilst they are enrolled at the College they must declare the same to their Course leader.
3.5 Students of the College may be entitled to receive financial support through a bursary, scholarship, loan or other scheme. In the event that you are eligible for such financial support you agree to abide by the terms and conditions relating to that specific bursary, scholarship, loan or other scheme.

4. Rights and Obligations of the College

4.1 The College shall use its reasonable endeavours to provide the Student with an education service which may, where appropriate, include a programme of study, classes and tutorials intended to prepare the Student for examinations and qualifications, and with relevant learning support if necessary.
4.2 The College reserves the right to make variations to the contents or methods of delivery of the Course, to discontinue the Course (or any part of it), to alter the Course emphasis (including without limit the amount of practical, theory and/or academic experience undertaken) and to merge or combine programmes if such action is reasonably believed to be necessary by the College which for the avoidance of doubt shall include where there are insufficient enrolments to make a Course viable (in the College’s opinion). In the event that the College discontinues any course or programme or amalgamates such programmes or courses, it will use reasonable endeavours to provide a suitable and acceptable alternative.
4.3 The College shall have the right to cancel or suspend the whole or any part of any Course, without incurring additional liability and without being considered to have broken this agreement, where it is prevented from providing it in circumstances beyond its control, including force majeure; sickness/illness of specialised staff; withdrawal of funding or variation of any funding methodologies by any funding body, government department or similar agency; or change of government policy or other action of a government department or similar agency.

5. Intellectual Property

5.1 Any intellectual property rights arising in connection with any work produced by a Student while they are enrolled at the College shall be owned by the Student.
5.2 The Student grants to the College a non-exclusive royalty-free irrevocable licence in respect of any intellectual property rights created by the Student while they are enrolled at College for the purposes of educational and promotional use, including websites and other online media, academic publications, posters, leaflets and prospectuses, including the right to sub-licence images for educational and promotional use. Any intended commercial use of the intellectual property rights by the College will be subject to separate negotiated agreements/licences with the Student.
5.3 The Student indemnifies the College from all costs, actions, claims, expenses or liabilities whatsoever that may arise from the College’s use of their intellectual property rights created under the licence granted at 5.2 above.
5.4 Unless otherwise stated the intellectual property rights of all material provided by the College shall remain vested in the College and may not be reproduced without the College’s, or the intellectual property right owner’s specific written consent.

6. General Data Protection Regulation 2018 (GDPR)

6.1 Information provided by the Student is held by the College in its original electronic and other formats and is processed in accordance with relevant legislation including the General Data Protection Regulation 2018 (GDPR) and the College’s data protection policy and procedure. The College provides the detail of its use of Student data in its privacy notice set out within the joining instructions and is available to view on the College website www.cityplym.ac.uk/privacy-notices.

7. General

7.1 Any decision by the College not to enforce its rights under these conditions shall not be construed as a waiver of such rights unless indicated by the College in writing.
7.2 As a general principle but subject to any separate formal agreement between the College and the Student and or third party, or by operation of law, the College recognises that the Student is the owner of any intellectual property rights created during or as part of a Course.
7.3 These conditions are to be read together with the confirmation of offer and acceptance of an offer of a place by the Student. The Student is required to ensure that any Sponsor who sponsors the Student’s place or Course is made aware of these conditions and the Student shall be regarded as having made these conditions known to the Sponsor prior to the acceptance of the offer.
7.4 Except as otherwise expressly stated herein, nothing in these terms confers any rights on any third parties pursuant to the Contracts (Rights of Third Parties) Act 1999.
7.5 If any of the provisions of these conditions are found to be unlawful, invalid or otherwise unenforceable by any court or other authority, that/those provisions shall be deemed severed form the remainder of these conditions. The remainder of these conditions shall be valid and enforceable.
7.6 These conditions and the relationship between the Student and the College (whether contractual or otherwise) shall be governed by and construed in accordance with English law.

Fee Policy 2020/21

POLICY STATEMENT City College Plymouth is a not for profit organisation; however, to achieve the College’s aim of ensuring excellence in delivery of learning, training or services to individuals and employers, fees are set to ensure that when public funding subsidies are taken into account the College is able to at least cover the full costs of delivery, make a contribution to College overheads for the environment in which the activities take place, and the sustained investment in resources that is required. It is also a Government requirement for certain learning aims that fees are charged. 

POLICY OBJECTIVES The policy seeks to ensure that: 

  • the College has a fees policy that is fair, equitable and clear; 
  • tuition fees and associated charges are calculated and applied consistently across the entire curriculum offer of the College; 
  • any barriers to participation presented by tuition fees and associated charges are mitigated by providing flexible payment options and/or assisting learners to access appropriate financial support to meet the cost of these; 
  • the College can respond flexibly to market forces and government policy, including fee guidance issued by relevant funding bodies; 
  • the College generates an increasing proportion of overall income from non publicly funded sources, particularly as central funding for 19+ further education provision is reduced; and 
  • the College develops appropriate and effective targets relating to fee income generation, and reviews performance against these regularly, and in relation to sector benchmarks.

Full Fee Policy is available here

Full HE Fee Policy is available here

Policy

General Principles

  • All elements of the policy are to be reviewed annually.
  • No change to the policy is to disadvantage any individual learner part way through an agreed programme of study (e.g. where a learner is under 19 at the start of a FE funded programme of study, they will benefit from the free tuition/exam fee policy all through their programme of
    study, even if in a subsequent academic year of study continuing that programme they are
    over 19).
  •  College fees are to comply with ESFA (Education and Skills Funding Agency) or other
    College adopted Government funding initiatives.

Fees

  • All course fees must be paid before or at enrolment, or an instalment arrangement made, to secure a place on a course.
  • There are some courses where ALL learners have to pay full fees. For more information about this, please contact the College on 01752 305300 for guidance or visit the website www.cityplym.ac.uk
  • There are some courses where additional fees such as Ancillary Fee, and Vocational Resource Fees are charged, these have to be paid by all students, in full, before or at enrolment. This equipment, material, etc. becomes the property of the learner at the end of the course.
  • In addition to these, some courses require students to attend Educational Visits. Details of the visit costs and dates will be given by the tutor. Payment of these fees must be made before attendance on the visit is permitted.
  • For courses which last for more than one year, fees are payable separately for each year of study.
  • Learners aged between 16 – 18 years do not have to pay tuition or exam fees.
  •  Learners aged 19-24 with a learning difficulty or disability and who have an EHC plan will be funded in line with the 16-18 funding methodology and will not be required to pay tuition or exam fees (see below).
  • Learners aged 19 or over, will have to pay all course fees, unless eligible for free tuition fees (see below).
  • Learners who are aged 19 or over at the start of the course may be eligible for an advanced learning loan to cover the fees (see below)
  • All fees due must be paid before the learner can be entered for any examination or awarded any qualification.
  • The College sets specific fees for non EU learners, on funded further and higher education courses, which are higher due to the lack of government funding.
  • The College sets specific fees for all learners on non-government funded courses, within the general aims of this policy.
  • Pre 16 – School partnership and jump start school programmes– costs are invoiced direct to schools based on an hourly rate and minimum class size.
  • The College reserves the right not to accept applicants or enrolments from individuals or sponsors where fees or other costs from previous courses remain outstanding until such time as all outstanding fees or other costs are paid.

Payment of Fees and Instalments

  • Payment of fees may be made by cash, credit or debit card, cheque, direct bank transfer, via the College’s online payments facility (e-pay or the online store) and in the case of instalments by Recurring Card Payment (RCP) or Direct Debit.
  •  Fees under £100 must be paid in full at the time of enrolment, without exception.
  • Where the total fee is £100 or more (including the instalment fee), learners can pay in up to three monthly instalments, subject to length of course. Instalments can be made by card payment using the recurring card payment (RCP) facility on the e-pay system or by Direct Debit on completion of a Direct Debit form. For all instalment arrangements, 25% of the total fee due must be paid before, or at, the time of enrolment. For September enrolments, the first instalment payment will be due in November followed by instalments in December and February. Alternative instalment arrangements will be considered for short courses and courses commencing later in the academic year. Instalments are not available for courses of less than 10 weeks duration or courses that do not exceed more than 1 term.
  •  Students who wish to pay fees by way of a loan (HE tuition loan or advanced learning loan) will need to provide evidence of the loan approval at time of enrolment. Students who are unable to provide such evidence will be required to pay the fees in accordance with the policy outlined above. Students who can evidence that they have applied for a loan but the loan has not yet been approved by the Student Loan Company will be issued with an invoice for the full fee amount. Students should refer to the ‘non-payment of tuition fees’ section for further details. Students who opt to take a loan for less than the full course cost will be required to pay the difference in full at enrolment.
  •  If the employer pays the fees then on enrolment, the learners will need to provide either
    •  A formal letter on headed paper detailing the costs covered or
    •  A completed Employer Undertaking

Government Contribution for Adult Students
The level of government contribution available for courses is …

 

Unemployed
For funding purposes a student is defined as unemployed if one or more of the following apply:

    • They receive Jobseeker’s Allowance (JSA), including those receiving National
      Insurance credits only.
    • They receive Employment and Support Allowance (ESA).
    •  They receive Universal Credit, and their earned income from employment
      (disregarding benefits) is less than £338 a month (learner is sole adult in their benefit
      claim) or £541 a month (learner has a joint benefit claim with their partner).
    •  They are released on temporary licence (RoTL) and studying outside a prison
      environment and not funded by the Ministry of Justice

Discretion policy

The College employs its discretion and will fully fund learners where both of the following
conditions apply:

  •  The learner receives other state benefits (listed below) and their earned income (disregarding
    benefits) is less than £338 a month (learner is sole adult in their benefit claim) or £541 a
    month (learner has a joint benefit claim with their partner), and
  • The learner wants to be employed, or progress into more sustainable employment, and their earned income (disregarding benefits) is less than £338 a month (learner is sole adult in their benefit claim) or £541 a month (learner has a joint benefit claim with their partner), and the College is satisfied identified learning is directly relevant to their employment prospects and the local labour market needs

 

College Discretionary Waivers

Listed below are examples of the benefits the College will accept for Fee Remission on funded courses in 2019/20

  • Carers Allowance
  • Child Benefit
  • Child’s Special Allowance
  • Child Tax Credit
  • Council Tax Benefit, administered by local authorities
  • Disability Living Allowance
  • Employment and Support Allowance (non WRAG)
  • Guardians Allowance
  • Housing Benefit
  • Income Support
  • Working Tax Credit
  • Evidence of the benefit must be provided at enrolment, and be dated within six weeks of the course start date or clearly indicate that the student remains in receipt.
  •  The College will make learners aware of any financial support that may be available to them from the College to assist in meeting Course Fees.
  •  For more information, please contact the College on 01752 305300 for guidance or visit the website www.cityplym.ac.uk

Low Wage Waiver

  • Individuals who are employed, or self employed, and would normally be co-funded for provision up to level 2 but who earn less than £16,009.50 annual gross salary. To qualify for
    this waiver you must provide evidence of your gross annual wage which may be a wage slip or universal credit statement dated within 3 months of your learning start date. Self-employed Learners who wish to use this waiver will need to provide their latest financial accounts, (company) bank statements, tax self-assessment, or other such evidence as agreed with the Head of Finance.

Full Level 2 Definition

  •  Level 2 is the level of attainment which, is demonstrated by:
    •  the General Certificate of Secondary Education (GCSE) in five subjects, each at
      grade C or above, or grade 4 or above, or
    •  Technical Certificate at Level 2 which meets the requirements for the 2018, 2019,
      2020 16 to 19 performance tables.
  •  If a learner aged 19 to 23 has achieved a Level 2 qualification that was, at the time they started, or still is, classed as a full Level 2, then any subsequent Level 2 qualifications will be co-funded.

 

Full Level 3 Definition

  •  Level 3 is the level of attainment which, is demonstrated by:
    •  the General Certificate of Education at the advanced level in two subjects, or
    •  the General Certificate of Education at the AS level in four subjects, or
    •  a QAA Access to Higher Education (HE) Diploma at Level 3, or
    •  a Tech Level; or Applied General qualification at Level 3 which meets the requirements for the 2019, 2020 16 to 19 performance tables.
    •  certain tech levels; or applied general qualification in the 2017 16-19 performance tables.
  •  If a learner aged 19 to 23 has achieved a Level 3 qualification, that was, at the time they started, or still is, classed as a full Level 3, and wants to enrol on any subsequent Level 3 qualification, of any size, they will have to either apply for an advanced learner loan or pay for their own learning.
  •  No government funding is available for any learning aim delivered at an employee’s workplace and relevant to either their job or their employer’s business, unless:
    •  the learner has an entitlement to full funding as described above, or
    •  the ESFA have confirmed a national level concession that responds to a significant negative economic impact for a specific industry, or work placement or work experience, unless it is delivered as part of a traineeship programme, or the Prince’s Trust Team programme.

Advanced Learning Loans

  •  Advanced Learning Loans will cover the cost of tuition and all costs and charges for items
    without which a learner cannot complete their course.
  •  The Advanced Learning Loans are available for anyone who is:
    •  aged 19 and above at the start of the course
    •  studying at level 3 to level 6 in further education or training
    •  resident in the UK
  •  The availability of loans at Level 3 does not replace an individual aged 19 to 23’s legal
    entitlement to full funding for a first full Level 3.
  •  Loans may be used to fund the following types of provision regardless of the mode of study:
    •  A-levels and AS-levels (up to a maximum of four full A-levels)
    •  Quality Assurance Agency (QAA) Access to Higher Education Diplomas.
    •  Vocational qualifications including technical and professional qualifications at Levels
      3, 4, 5 and 6
  • Students funding their learning through Advanced Learner Loans should be aware that, in the event that they cease to attend their course, amounts due in respect of tuition fees cease to be paid by Student Finance to the College on behalf of the student. In the event that the student withdraws or does not resume attendance of their course within an acceptable period the outstanding balance of tuition fees not paid by Student Finance will become immediately
    payable to the College by the student.
  •  Withdrawal or Termination of Study: Students who withdraw from their studies, or where the College terminates their enrolment as a result of a disciplinary hearing, will be charged the amount that the College should have received from Student Finance England/Student Loans Company at the date they terminate their studies. This is applicable for all modes, length of attendance and method of payment.

Higher Education Course Fees

  • Fees for a full-time foundation degree, HNC or HND at the College in 2019/20 will be £7,450
    per year.
  • Fees for part-time foundation degrees depend on the course intensity:
    • part-time Foundation Degree studied/lasting over two years – £4,300 per year
    • part-time Foundation Degree studied/lasting over three years – £3,700 per year
    • part time HNC – £3,700 per year
  • Fees for the top up to a Bachelor degree studied full-time/lasting in one year will be £8,450
    per year.
  • Fees for the top up to a Bachelor degree studied part-time/lasting over two years will be £4,225 per year.
  • Where a learner withdraws from the course the following fees will be payable:
    • If a student attends for any part of term 1 (excluding a 2 week settling in period) 25% of the full fee is payable
    • If a student attends for any part of term 2, 50% of the full fee is payable
    • If a student attends for any part of term 3, the full 100% of the fee is payable
  • This remains in line with the Student Loans Company Policy

Learners with learning difficulties or disabilities

Learners aged 19 to 24, who have an EHC plan and require provision and support costs will be treated as if they are under 19 for funding purposes and no tuition fee will be payable. The learner must:

  •  have an EHC plan that confirms their needs could only be met by the training organisation
    they are, or were, attending
  • continue to make progress on the programme of learning as set out in their EHC plan

Costs in excess of £10,000 must be funded by the relevant local authority. There is no funding for learners whose EHC plan is extended by the local authority beyond their 25th birthday. The local authority must continue to provide top-up funding and contract directly with the College. Students aged 19-24 who have a learning difficulty or disability but do not have an EHC plan will be subject to the standard funding arrangements. The College may agree on an exception basis to waive fees due.

Community Learning

The purpose of Community Learning is to develop the skills, confidence, motivation and
resilience of adults of different ages and backgrounds in order to

  • improve their health and well-being, including mental health and/or
  • progress towards formal learning or employment, and/or
  • develop stronger communities.

Through the ‘Pound Plus’ and local fee remissions approaches the College will invest fee income
and provide savings for the people who most need, and can least afford, community learning
provision.

Pound Plus – the ‘Pound’ represents the public pound, the ‘Plus’ is everything else that the College generates in addition to the community learning funding allocation, such as fee income, funding from other sources, resources in kind and other sources of revenue / sponsorship / volunteering.

The College operates a fair and transparent community learning local fee remission policy that requires individuals to pay a course / tuition / joining fee, but which also sets out clear eligibility criteria for those individuals who, due to their circumstances, qualify for either partial or total fee remission.

Schools Partnership and Jump Start School Programmes

All Pre 16 courses are costed at an hourly rate, have a minimum group size and adhere to the
following conditions:

  • Registration and examination costs, including re-sits, will be paid by the school.
  • Pupils withdrawing from their course prior to the completion of the autumn term in year 10 or 11 will be charged at the pro-rata rate for the number of weeks attended up to, and including, the final date of attendance.
  • Pupils withdrawing in either the spring or summer term of year 10 or 11 will be charged for the full academic year.
  • The rate per hour relates to the College minimum group size. If the viability of any group becomes uncertain due to group size falling below the minimum number, the College will
    issue the school with an ‘early warning’ and explore possible solutions, which may include a fee increase.
  •  Payment will be made whether or not students attend on a regular basis.
  •  Invoices will be raised on a termly basis.
  •  Ad hoc transition programmes will follow the principles above.

Resits and Repeats
The College reserves the right to charge for resits and for non-attendance at an examination. The fees charged will be at the rate determined by the relevant awarding body.

Repeating the same programme year and level is charged at the standard fee rates.

Examination Fee
Where appropriate, an Examination Fee will be payable for a learner to undertake an examination or assessment to enable the completion of any qualification. This may also include,
where necessary, an element that is payable for a learner to register with an Awarding Body or Professional Body to enable the award of any qualification. An Examination Fee will not be payable where a learner is fully funded by the ESFA

Refunds/Transfer (excluding HE/Advanced Learning Loans/International)

  • Fee refunds or waivers will only be approved where the College has cancelled a course, where there is a justified complaint, or in exceptional personal circumstances.
  • The full fee for a course is payable even if the learner decides not to complete the course.
  • If a learner wishes to withdraw from a course prior to its commencement, and informs the College in writing or by email before the start date, a refund may be considered. All refunds are subject to a deduction of £10 administration costs.
  • Refunds will not be approved for full cost courses.
  • Learners who attend a course which is scheduled to last no more than ten weeks will not be
    entitled to a refund.
  • Where a learner attends for more than two weeks, the full fee applies unless there is a proven significant change in an individual’s circumstances.
  • Where a customer wishes to claim a refund on the grounds of quality they must follow the Talkback / Complaints Procedure for any such consideration.
  • Where the course is cancelled by the College, prior to the start date, a full refund will be made.
  • In the event of a learner transferring between courses, there will be no financial penalty, or refund, but if the course transferred into has a higher Course Fee, the learner must pay the difference at the point of transfer.

Fees Waived

  •  Only with the express permission of the Chief Finance Officer should fees be waived.
  • Where the fee charged by the College is considered not to be competitive with other providers and a reduction in the fee is considered necessary agreement should be sought from the Chief finance Officer.

International Fees

  • All international students will be required to pay an initial fee of £2,000 on application with the
    remainder of the fee being paid on enrolment.
  • The administration fee for international students is £200 and this will be deducted from any
    refund where a student is unsuccessful in obtaining a visa.
  • The instalment option is not available to international students.

Non Payment of Tuition Fees
Non loan funded students

Students who undertake to pay fees by instalment arrangements but subsequently the card payment (RCP facility) is declined or Direct Debit instalment payments are rejected by the bank,
will be removed from the instalment arrangement, full payment of fees will become due immediately and the student will be suspended from their studies until such time as the full payment has been made.

HE and Advanced Learning Loans
Where a student is unable to provide evidence of an approved HE or Advance Learning loan at time of enrolment, the College reserves the right to refuse enrolment until such time as the loan
is approved or the student commences payment by instalment. Interim payments will be refunded in full once the loan is agreed.

Sanctions
The College will follow a standard credit control policy to seek recovery of fees due, including
contacting the learner by email, telephone or in person to secure settlement. In the event that a
learner fails pay the fees due after such follow up, the College will apply the following sanctions,
progressively:

  • withdraw a learner’s IT and library access
  • suspend access to the College
  • prevent progression to the next year/session
  • exclude the learner from the College.

In addition the College may refer the debt to a third party agency for collection.

The College reserves the right to add interest and collection fees to debts placed with a collection agency. Interest will be at the rate of 4% per annum above the bank of England base rate. Interest will accrue daily from the due date (30 days after invoice) until the date of actual payment of the overdue amount, whether before or after judgement. An additional fixed penalty charge of up to £100 may also be levied. In exceptional circumstances the College will proceed with an online ‘money claim’ application through the County Court.

Learner Support Funds
Learners who are on a means tested or low combined family income benefit may be eligible for support with their course fees, travel, equipment/uniform costs and childcare costs through the
discretionary Learner Support Fund and / or bursary scheme. They will be interviewed and assessed by the Student Funding Officer. For more information, please contact a member of the
Student Funding team on 01752 305381 / 305110 for guidance or visit the website www.cityplym.ac.uk

Disclaimer
The College reserves the right to amend the information set out in this Policy.

Whilst every effort has been made to ensure the information in this Policy is correct at the time of publication, funding agencies may alter arrangements at short notice and this may result in
additional fees and charges being incurred by the learner.

Non Payment of Tuition Fees

Non Loan Funded Students

Students who undertake to pay fees by instalment arrangements but subsequently the card payment (RCP facility) is declined or Direct Debit instalment payments are rejected by the bank, will be removed from the instalment arrangement, full payment of fees will become due immediately and the student will be suspended from their studies until such time as the full payment has been made.

HE and Advanced Learning Loans

An invoice will be raised to the student for all students who are enrolled pending final approval of HE or Advance Learning Loans. Students will be given an initial grace period of 20 days in which to complete their loan approval. After this time period, the student will be required to commence payment against the invoice. Failure to commence payment will result in the student being suspended from studies until such time as the loan is approved or payments commence.

Learner Support Funds

Students who are on a means tested or low combined family income benefit may be eligible for support with their course fees, travel, equipment/uniform costs and childcare costs through the discretionary Learner Support Fund and/or bursary scheme. A funding application form 2018/19 will need to be completed and evidence of household income provided. For more information, please contact a member of the Student Funding team on 01752 305381/305110 for guidance or visit the website www.cityplym.ac.uk.